Events & Sponsorships Associate

Job Posted: 11/18/25

Job Title: Events & Sponsorships Associate

Department: Development 

Reports to: Director of Institutional Advancement

FLSA Status: Non-Exempt, Annual Full-time

Pay Tier: 4

Compensation: $52,000 to $56,000/year ($25.00 - $26.92/hour) depending on experience. Competitive benefits package including health insurance, dental insurance, voluntary supplemental benefits, 401(k), vacation, sick time, personal time, and paid holidays.

Desired Start Date: as soon as possible

About the Hiring Process: Application will be open until position filled. Screening will begin immediately. Interview process includes application submission review, recruiter phone screen (only if qualified after application review), hiring manager interview and/or panel interview(s), and reference checks.

Must apply via this link: https://recruiting.paylocity.com/recruiting/jobs/Apply/3724283/TRINITY-REPERTORY-COMPANY/Events-Sponsorships-Associate

Summary:

Do you have a talent for building relationships and a passion for bringing events to life? Trinity Repertory Company, Rhode Island’s Tony Award-winning theater, is looking for a dynamic Events & Sponsorships Associate to do both. In this role, you’ll cultivate business partnerships, sell program ads, and manage trade and sponsorship opportunities — while helping to plan and execute fundraising galas, donor gatherings, and cultivation events. This is a hands-on position for someone who enjoys connecting with people, organizing details, and contributing to events in meaningful ways.

The Events & Sponsorships Associate supports fundraising, donor engagement, and business relations on behalf of the organization. Reporting to the Director of Institutional Advancement, and working closely with the development team, the Events & Sponsorships Associate will support the achievement of Trinity Rep’s revenue goals by building business sponsorship, advertising, and in-kind trade relationships; and coordinating fundraising and patron cultivation events. The ideal candidate will be self-starting, highly organized, goal-driven, and able to effectively communicate with a variety of constituencies and build strong relationships on behalf of the organization. 

Minimum requirements include three years of professional fundraising and/or sales experience (or an equivalent combination of education and experience); project management experience; a working knowledge of customer relationship management and/or fundraising database software (Salesforce or PatronManager preferred); and an interest in the arts.

Essential Duties and Responsibilities include, but are not limited to, the following:

• In coordination with the Director of Institutional Advancement, secure business sponsorships and support for programs, productions, and events.
• Pursue and secure advertisers for Trinity Rep playbills in support of earned revenue goal.
• Manage in-kind/trade relationships with and solicitations of restaurants and other event vendors.
• Regularly schedule and conduct meetings or calls to engage advertising/sponsor prospects and donors, in-person, by phone, or virtually as appropriate.
• Coordinate logistics for Trinity Rep’s special events, including two annual fundraising galas (Pell Awards Gala and one additional), and patron cultivation and stewardship events (opening nights, donor brunches, cocktail parties).
• Work with development team to build events calendar for the fiscal year, including scheduling, details, and strategy. 
• Support fundraising event committees and help coordinate event volunteers.
• Research and scout off-site locations, vendors (caterer, designer, florist, rentals, AV services, etc.) as needed to provide best experience for attendees while controlling costs for the theater.
• Negotiate and manage relationships with vendors, identifying opportunities for trade/sponsorship to leverage budget.
• Coordinate event set-up and breakdown.
• Advise and assist with other events (international and domestic tours, committee meetings, board meetings, third-party space rentals) and coordinate catering as needed.
• Steward relationships to build strong, positive, lasting connections between supporters and the organization.
• Track, measure, and report on progress, re-evaluating plans quarterly to optimize results and ensure alignment with goals.
• Maintain current knowledge of best practices.
• Understand and effectively communicate the mission, programs, and values of Trinity Rep.
• Support general donor relations, fundraising projects, events, and tasks as needed.
• Support Trinity Rep in fostering our core values of Company, Community, and Education and in our work to become an anti-racist institution.
• Other duties as assigned.

Supervisory Responsibilities:

This position does not have direct reports but does assist in supervising and motivating event volunteers.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

Minimum of three years of professional fundraising and/or sales experience (or equivalent combination of education and experience); strong administrative, organizational, and project management skills; interest and/or involvement in an arts-related enterprise. Non-profit theater familiarity is a plus.

Language Skills:

Excellent, persuasive, and diplomatic communicator with the ability to positively interact with, effectively share information with, and respond to questions from patrons, managers, colleagues, and the general public in person, by telephone, and in writing. Strong interpersonal skills. Comfortable presenting to groups. Ability to read, analyze, and interpret conversations and written materials, including narratives, general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write business correspondence, reports, plans, and documentation of procedures.

Mathematical Skills:

Ability to add, subtract, multiply, and divide figures and to calculate percentages and discounts. Ability to understand and apply concepts of probability. Ability to project future giving. Ability to develop and work within a budget.

Reasoning Ability:

High degree of integrity and professionalism, respecting confidential donor information and relationships. Exceptional organizational skills and the ability to identify priorities, develop strategies, manage multiple tasks at once, and keep track of and meet deadlines and goals. Strong problem-solving skills. Ability to collect and interpret data and information, establish facts, define problems, and draw valid conclusions. Ability to interpret technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Computer Skills:

To perform this job successfully, an individual should have knowledge of customer relationship management and/or fundraising database software (Salesforce or PatronManager preferred); internet software; spreadsheet software; and word processing software.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to remain in a stationary position for up to 75% of the time.
• Must be able to regularly move about inside office and theater spaces to access file cabinets, office machinery, converse with and greet patrons, etc.
• Must have the physical ability to regularly operate a computer and other office productivity machinery (i.e. a calculator, copy machine, computer printer).
• Must be able to ascend/descend stairs and move about multiple times daily to navigate the theater and event spaces.
• Must be able to position self to set up for events and theater functions.
• The person in this position frequently communicates with patrons, staff, and other constituencies. Must be able to exchange information, discuss, express oneself, and communicate in a tactful manner.
• Must be able to observe physical body language and non-verbal cues.
• Specific vision abilities required include color vision, peripheral vision, and depth perception.
• Must have the physical ability to move objects weighing up to 25 pounds for office functions and event management/set-up.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• When onsite, this position works in an open office setting. While occasional remote work is possible, this position requires a regular onsite presence.
• Trinity Rep is a collaborative work environment, and employees are expected to be open and willing to collaborate across departments and teams.
• Trinity Rep is on an active and ongoing journey to be anti-racist organization, advancing anti-racist policies and practices, and fostering and sustaining a culture that values community, social justice, and equity. 
• Employee must be able to work evenings and weekends up to 25% of the time.
• Employee must be able to travel regionally up to 25% of the time.

ABOUT TRINITY REPERTORY COMPANY Rhode Island’s Tony Award-winning theater company, Trinity Rep has created unparalleled professional theater for and with its community since its founding in 1963. Trinity Rep is committed to reinventing the public square and inspiring dialogue by creating emotionally-stimulating productions and innovative education programs for all ages and abilities. Whether classical or contemporary, all of Trinity Rep’s productions connect audiences with the play and each other in meaningful and sometimes surprising ways. Its annual production of A Christmas Carol has brought families together for 40+ years and made memories for over a million audience members. Trinity Rep shapes the future of the nation’s theater through the development and production of new plays, as well as the tuition-free Brown University/Trinity Rep MFA program – one of the leading programs for actor and director training in the world.

Trinity Rep strives to facilitate human connection through its commitment to forming meaningful community partnerships, creating a safe and welcoming environment for everyone, delivering exceptional customer service, and connecting patrons with its resident company of artists. Trinity Rep has resolved to place antiracism at the center of its work, and has embarked on a robust planning process to develop and implement a bold new vision for theatre making, education, and community engagement, founded on the principles of genuine equity and antiracism.  

Located in downtown Providence, Trinity Rep has long been a driving force behind the creativity that fuels and defines the region. Typically employing over 250 artists, educators, and administrators, the organization generates nearly $21 million in direct and indirect economic activity annually. It is one of 76 theaters nationwide with membership in LORT (the League of Resident Theaters), the organization representing America’s leading professional theater companies. 

Learn more at www.trinityrep.com/about/
 

ABOUT THE COMMUNITY
 

Ranked #1 in Travel + Leisure Magazine’s 2014 America’s Favorite Cities Survey, praised by Architectural Digest as “The country’s best small city,” and named America’s Coolest City by GQ Magazine in 2015, Providence is the capital and most populous city in Rhode Island. Founded in 1636, it is one of the oldest cities in the United States and the third-largest city in the New England region after Boston and Worcester. Providence has a city population of 180,609 and is part of the Providence metropolitan area with an estimated population of 1,622,520. The region is considered part of the Greater Boston combined statistical area, the sixth largest in the country, with over eight million residents.

Once nicknamed the “Beehive of Industry,” Providence has rebranded itself as the “Creative Capital” to emphasize its educational resources (Brown University, Rhode Island School of Design, Providence College, Rhode Island College, Roger Williams University, and Johnson & Wales University) and arts community. Over the last twenty years, much of Providence has undergone a true civic renaissance, as political leaders and residents have propelled the city into an exciting place to work and live. City streets are packed with boutiques, hotels, renovated lofts, excellent restaurants, and art spaces.

In addition to being the home of Trinity Repertory Company, Providence has a remarkable arts and culture community that includes nationally renowned community arts center, AS220; the Rhode Island Philharmonic Orchestra; RISD Museum; Providence Athenaeum; Festival Ballet; and WaterFire. Providence is also home to several performing arts centers such as the Veterans Memorial Auditorium and the Providence Performing Arts Center, as well as a number of smaller theaters. The city’s music scene, centered on artist-run spaces, is well known in underground music circles.  

The restaurant scene in Providence is second to none and a source of immense pride for residents, as the city has been consistently recognized as a top city for food. Because of Rhode Island’s proximity to the ocean, many restaurants, grocery stores, and farmer’s markets boast food sourced from the state itself, giving real meaning to the phrase “farm-to-table” dining. From bakeries and coffee shops, to bars and food trucks, there is no shortage of fun, excellent, cutting-edge dining in the city.