Position Type: Part-Time (20 hours/week) Compensation: $25/hour, with paid time off, paid holidays, and sick leave benefits Reports To: Executive Director Start Date: October 2025 Location: In-person, Jamestown, RI Schedule: Variable schedule including frequent evenings and weekends for events; occasional local travel
Overview
The Events & AV Coordinator plays a key role in delivering seamless, professional, and engaging experiences for audiences, artists, and guests at the Jamestown Arts Center (JAC). This position is ideal for someone who thrives on variety and brings strengths in event planning, audio-visual (AV) support, and general operations.
The position leads coordination and technical execution of JAC’s public events, including film screenings, performances, artist talks, exhibition openings, and more. The Events & AV Coordinator is also responsible for the setup, operation, and maintenance of AV systems, and provides light support in facilities upkeep and compliance. While the core focus is on events and technology, the position also ensures the physical space is functional and safe.
Primary Responsibilities
1. Event Coordination & Support
- Coordinate the planning and execution of all events and programs: artist talks, film screenings, music performances, gallery openings, fundraisers, and community events.
- Primary point of contact for event logistics: securing event permits, coordinating vendors, organizing setup plans and materials, and providing information to the marketing team.
- Communicate with artists, performers, and presenters to ensure their event needs are met.
- Provide on-site support for event setup/breakdown, and audience/partner experience.
- Track event success through attendance records, feedback, and post-event reporting.
- Collaborate across departments to align event planning with programming and priorities.
2. AV Operations & Tech Support
- Operate and maintain AV systems, including soundboards, projectors, microphones, lighting, and laptops.
- Set up and test AV equipment prior to events, ensuring functionality and quality control.
- Provide hands-on tech support during events to ensure smooth operation and a high-quality experience.
- Troubleshoot & repair AV equipment; coordinate upgrades and replacements as needed.
- Work with instructors and artists to meet AV or tech needs for classes or presentations.
3. Facilities Support (Light & Preventative Maintenance)
- Assist in maintaining a safe, clean, and accessible facility for all visitors.
- Support minor maintenance and repairs, such as patching or lighting replacement.
- Liaison to contractors for HVAC, plumbing, fire inspections, and other facility systems.
- Coordinate inspections and maintain safety compliance records.
- Monitor exterior conditions and coordinate snow removal or seasonal landscaping as needed.
- Help set up and rearrange furniture and layout for events and rentals.
Qualifications
- Experience in event coordination and/or audio-visual tech support (nonprofit or arts setting a plus).
- Working knowledge of AV equipment: microphones, PA systems, projectors, soundboards, and related software.
- Willingness to work evenings and weekends, as event schedules require.
- Strong organizational and communication skills; attention to detail and adaptability.
- Ability to lift and move tables, chairs, AV equipment, etc.; comfort with physical work.
- Familiarity with basic facilities tasks and tools (painting, light repairs, etc.).
- Self-starter who enjoys both collaborative teamwork and independent problem-solving.
- (Preferred) Familiarity with digital fabrication tools such as 3D printers or vinyl cutters.
- (Preferred) Understanding of building and fire safety compliance—or willingness to learn.
About the Jamestown Arts Center
The Jamestown Arts Center (JAC) is a multidisciplinary visual and performing arts space committed to engaging, enriching, and inspiring our community through extraordinary arts and educational experiences. Located in a repurposed boat repair building, JAC includes galleries, studios, classrooms, and a flexible performance/event space.
To Apply
Please send a resume and a cover letter expressing your interest in the role to jamestownartscenter@gmail.com with the subject line: Events & AV Coordinator Application. Applications will be reviewed on a rolling basis.
Equal Opportunity Statement
The Jamestown Arts Center is an Equal Opportunity Employer and is committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, religion, gender, gender identity or expression, sexual orientation, age, disability status, or any other characteristic protected by law.
